Privacy Policy

Effective Date: January 1, 2025

At Evansville Outdoors Co-op, your privacy is important to us. This Privacy Policy outlines how we collect, use, store, and protect your information when you use our website, evansvilleoutdoors.com.

1. Information We Collect

We collect the following types of information when you register and use our website:

• Personal Information: Your name, email address, profile photo, phone number, emergency contact information, and other details you provide during registration.
• Event Information: RSVPs and participation details for events you attend or create.
• Usage Data: Information about your interactions with the site, such as pages viewed and actions taken.

2. How We Use Your Information

We use the information collected to:

• Facilitate event organization and management.
• Enable members to view and connect with other members through profiles.
• Ensure compliance with waivers and registration requirements.
• Communicate updates, event notifications, and important site information.

3. Data Visibility

Public Visitors: Can view event listings see photos of members that RSVPd for the event. Organizer names are publicly visible on their event pages.

Logged-In Members: Can view limited profiles of other members, including names and photos, membership roles, dues payment status, date last visited, and date joined. They can also access a list of all users that RSVPd for any event.

Event Organizers and Leadership Team: Have access to most member data, including personal contact and emergency contact information, to manage events effectively.

Site Administrator: Has access to all member data to ensure proper functioning of the website and compliance with policies.

4. Data Sharing

We do not sell or share your personal information with any third parties for marketing or other purposes.

We use external services, such as DocuSeal, for specific functionalities (e.g., managing waivers). These third-party services have their own privacy policies, which we encourage you to review.

5. Data Security

We implement reasonable security measures to protect your data from unauthorized access, use, or disclosure. However, no system is completely secure, and we cannot guarantee absolute security of your information.

6. Your Rights

Active members have the right to:

• Access and update your profile information.
• Request deletion of your account and associated data (subject to legal and operational constraints).

7. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting a notice on the site or through email.

8. Contact Us

If you have any questions or concerns about this Privacy Policy or your data, please contact an Event Organizer or the Leadership Team.

By using evansvilleoutdoors.com, you agree to the terms of this Privacy Policy.